Fundrasing frequently asked questions

Non-profit public or private preschools or elementary schools with 75 or more students enrolled, and non-profit organizations benefitting children’s causes with over 75 members, are eligible to hold Fundraisers at Chuck E. Cheese. Up to 20% of the sales from your event will be returned to your organization. Only authorized personnel and representatives can officially book events. Only one event per month may be held per school or organization.

Fundraisers are held Monday-Friday, 3-9 p.m. and must be booked 21 days in advance.

When you receive your confirmation email, you will have access to online tools to promote your fundraiser.

The check will be made out and sent directly to the school, with attention to the fundraising contact person. Please let the school know that the donation check will come to your attention. You should expect your check in about 14 business days after your event.

Yes, we only allow one fundraising event per month, per school or organization.

Of course! You can call up until 7 days before the event.

Not Applicable to Non-Profit Fundraising

Yes, you have up until 72 hours to call and make that change. The time must be between 2 p.m. and 4 p.m.

Not Applicable to Non-Profit Fundraising.

Yes, as required by IRS Rules and Regulations, we require a Form W-9 from private schools.

Note, however, that we do not require a Form W-9 from Public schools and School Districts as the IRS generally treats public schools and their districts as government instrumentalities or agencies thereof.

Not Applicable to Non-Profit Fundraising

The Form W-9 must contain the following information:

• The precise name of your organization. This is important because we can only make the check payable to the entity identified on the Form W-9.
• Check the appropriate box indicating the organization’s entity type (e.g., corporation, limited liability company, partnership, etc).
• Indicate the appropriate “Exempt Payee Code” for your organization (see Form W-9’s instructions for a list of codes and definitions). For example, a Section 501(c)(3) organization would indicate “1” as its Exempt Payee Code. Note: Section 501(c)(3) organizations fall within the types of entities exempted from federal income taxation under Section 501(a) of the Internal Revenue Code.
• Complete the section for your organization’s address.

• PART I: Provide the organization’s Taxpayer Identification Number (e.g., its employer identification number).
• PART II: Signature

We will not deliver a donation check to your organization until we receive a signed Form W-9. A copy of a Form W-9 was included in the confirmation email sent to you when you registered for the event and can also be found at http://www.irs.gov.

Unfortunately, no. Since most, if not all, of our guests are coming to Chuck E. Cheese to enjoy a special once-in-a-lifetime family moment, we ask that you respect their privacy and allow them to enjoy their visit free of distraction. Furthermore, we provide you with timely and ample materials to adequately conduct your recruiting prior to the date of the scheduled event.

Yes, we reserve the right to cancel a scheduled event, at any time, if we determine that an organization fails to comply with our fundraising rules.

Please contact one of our fundraising agents at 1-888-232-4386 or email us directly at [email protected].